Supply Chain Officer

Job Title: Supply Chain Officer

Company: Gauteng Partnership Fund (GPF)
Location: Johannesburg, Gauteng
Job Type: Full-time
Rating: 4.5 out of 5 stars
Closing Date: 30 May 2025

About Us:

The Gauteng Partnership Fund (GPF) is committed to facilitating and funding sustainable housing development in Gauteng. We aim to enhance social upliftment and economic empowerment through strategic investment and partnership initiatives.

Job Summary:

GPF is seeking a highly organized and detail-oriented Supply Chain Officer to join our team. The ideal candidate will play a key role in planning, implementing, and managing supply chain functions while ensuring compliance with relevant legislation and internal policies.

Key Responsibilities:

1. Supply Chain Planning and Policy Development:

• Contribute to the planning and development of supply chain policies and operational plans.

• Ensure alignment with relevant legislation and internal policies.

• Comply with Supply Chain Management (SCM) regulations and guidelines.

2. Quotation and Bid Management:

• Conduct quotation and bid requests in line with policy and legislation.

• Evaluate and finalize quotes and bids, ensuring transparency and fairness.

• Prepare relevant documents, including score sheets, evaluation reports, purchase orders, and letters of appointment.

• Inform the line manager of any irregularities in the quotation and bid process.

3. Reporting and Documentation:

• Prepare and submit various reports, including:

  • Commitment and exception reports

  • BBBEE targets and reports

  • Service level agreements and contracts

• Maintain accurate filing and documentation of all SCM processes.

• Prepare minutes during meetings and type them promptly.

• Attend management meetings in the line manager’s absence.

4. Financial and Payment Processing:

• Process payment documentation and ensure timely receipt of invoices.

• Attach supporting documents (quotes, bids, invoices) to submissions and reports.

• Provide guidance on supply chain processes to staff members.

5. Teamwork and Collaboration:

• Perform essential tasks during co-workers’ absence.

• Collaborate with internal departments to ensure smooth and timely completion of deals.

• Mentor and coach junior staff and interns.

• Contribute to team projects and brainstorming sessions.

Minimum Qualifications and Experience:

• Education: Diploma in Supply Chain Management, Public Management, or Business Administration.

• Experience: Minimum of 4 years in a similar role as a Supply Chain Management Officer.

• Skills:

  • Superior analytical and organizational abilities

  • Proficiency in MS Office and relevant databases

  • Excellent communication and report-writing skills

  • Financial management and accounting knowledge

• Competencies:

  • Governance, project management, investment knowledge

  • Knowledge of Public Finance Management Act (PFMA)

  • Compliance with National Treasury rules and regulations

  • Leadership, negotiation, and stakeholder relations skills

Personal Attributes:

• Attention to detail and high level of accuracy

• Reliable, organized, and self-motivated

• Assertive and able to manage time effectively

• Adaptable, with a problem-solving mindset

• Team-oriented and proactive in assisting others

Application Instructions:

1. Submit a comprehensive CV detailing previous experience.

2. Attach certified (within 6 months) copies of:

   • Relevant qualifications

   • Identification document

   • SAQA evaluation report (for foreign qualifications)

3. Email your application to [Apply via Company Website] through Indeed.

Special Note:

It is the applicant’s responsibility to ensure that foreign qualifications are evaluated by the South African Qualification Authority (SAQA). The GPF reserves the right to verify qualifications throughout the recruitment process.

Equal Opportunity Statement:

GPF is an equal opportunity employer and values diversity. We encourage individuals from diverse backgrounds to apply.