office assistant

JOB PROFILE
Location: Pune (Regional Office)
Designation: Executive Assistant Department: Administration / HR
Job Summary:
We are looking for a proactive and highly organized Executive Assistant to support the Regional Office in Pune. The
individual will play a key role in managing HR-related activities, coordinating travel and accommodation logistics,
maintaining the guest house, and facilitating seamless communication between regional office and units.
ESSENTIAL & DESIRABLE SKILL SETS
• Strong organizational, communication, and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in handling HR support functions and office coordination.
DUTIES AND RESPONSIBILITIES
Administrative & Coordination Support
• Provide administrative assistance to the Regional Leadership Team.
• Coordinate inter-departmental communications across regional and plant units.
• Manage calendars, meetings, and follow-ups for leadership.
HR Support
• Assist with local HR activities including attendance, onboarding, documentation, and employee engagement.
• Maintain employee records and assist with HR compliance.
• Coordinate training sessions, workshops, and internal events.
Travel & Hospitality Management
• Plan and manage travel arrangements for employees and visitors (flights, trains, cabs, etc.).
• Handle accommodation bookings and logistics for traveling staff and guests.
• Oversee the upkeep and operations of the company guest house.
Facility & Office Support
• Coordinate with vendors for office supplies, utilities, and service providers.
• Ensure smooth day-to-day functioning of the regional office.
• Act as the first point of contact for guests, partners, and internal teams.
KEY ATTRIBUTES
• Discreet and trustworthy with sensitive information.
• Proactive, with the ability to anticipate needs and take initiative.
• Team player with strong interpersonal skills.
• Excellent time management and prioritization.
IDEAL INCUMBENT PROFILE
Age: 28 – 32 Yrs. Gender : Male/ Female
Experience: 3–6 years of experience in administrative or EA roles, ideally supporting senior management.
Qualifications: Graduate (Bachelor’s Degree); specialization in HR/Business Administration preferred.
CTC PA
Commensurate with industry standards